Jane (HR Manager)
Hi, I'm Jane the HR Manager. Looking forward to our discussion today.
Mike (Facilities Manager)
Mike here, Facilities Manager. I've got some updates regarding the building maintenance schedules.
Sarah (Admin Officer)
Sarah, Admin Officer. I'll be taking notes and compiling the meeting minutes.
John (Facilitator)
Great, Let's get started. First up, we'll review the incident reports from the past month. There were two minor incidents - one was a slip in the cafe, and the other involved a trip hazards near the reception. Mike, can you walk us through the details?
Mike (Facilities Manager)
Sure, John. the slip in the cafe happened due to a spill that was not cleaned up promptly. We have spoken to the cleaning staff, and they will now do a more frequent check during peak times. As for the trip hazard near reception, it was caused by a loose carpet tile. that has been fixed, and we will conduct more regular inspections in high traffic areas.
John (Facilitator)
Thanks, Mike. Has anyone identified any other potential hazards that we need to address?
Jane (HR Manager)
i noticed that the emergency exit signs on the second floor aren't very visible. They could be hard to spot in low light.
Mike (Facilities Manager)
Good point, Jane. We will look into improving the signage and ensuring it's compliant with regulations.
Sarah (Admin Officer)
I have also heard some concerns about the ergonomics setup in the open- plan office. A few staff members have mentioned backpain from their chairs.
John (Facilitator)
That's a significant issue. Jane, could HR arrange an ergonomic assessment for those workstations please?
Jane (HR Manager)
Absolutely, John. I'll schedule as assessment and provide some quick tips on proper posture in our next staff newsletter.
John (Facilitator)
Excellent. Moving on, I want to remind everyone about the upcoming fire drill. It is scheduled for next Tuesday at 10am. Mike, are we all set for that?
Mike (Facilities Manager)
Yes, we are ready. The fire wardens have been briefed, and the evacuation routes will be clearly marked.
John (Facilitator)
Perfect. Before we wrap up the meeting, is there any other business or concerns?
Sarah (Admin Officer)
Just a reminder for everyone to complete their online WHS training if they have not done so already. We are aiming for 100% completion by the end of the month.
John (Facilitator)
Thanks Sarah. If there's nothing else, lets close the meeting. I appreciate everyone's input today. Safety is a team effort, so lets keep up the good work. Meeting adjourned.
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